How Alpha can help your club get back racing during these extraordinary times
Since early April, Alpha have been working with Motorsport UK on a plan to help us all get back racing as safely as possible.
Alpha was founded in 2013 to help championship organisers and time keepers to manage their motor sport events. Our background is in kart racing (as both competitors and organisers) so we have grown to provide our software to nearly all of the kart clubs in the UK. Over that time we have worked extensively with Motorsport UK on several projects including a UK wide tyre barcoding system and provision of our club management software to the Motorsport UK British Karting Championships.
When Motorsport UK found out about our plans to offer digital signing-on, digital scrutineering and digital briefings to our existing clients they got in touch to see if we could offer our software to all Motorsport UK clubs who might be interested.
Accordingly we have come up with a very special offer for Motorsport UK clubs who wish to make use of all of the tools that we have developed (and are just finishing off developing) to enable us all to get racing again during these extraordinary times.
The heart of our software is our online Club Management System. All of the functions that will help you get racing, whist managing everything digitally, are built upon our Club Management System.
The Club Management System is an online web application accessible from anywhere in the world with an internet connection. As an event organiser you can use it to create events, take entries and payments online, manage memberships, allocate transponders, send out mass emails and much more. It is fully GDPR compliant with club privacy policies, consent logs, auto archiving and redaction rules as well as fully encrypted data hosted on our world class servers.
Allow your members to enter and securely pay online for practice events, race events, championship entry fees, membership fees, tyres and whatever items you want to sell in your own club shop.
As the organiser you simply instruct the club management system to send out a special signing-on link to all attendees. The attendees then click on the link, fill out their details (much of which is pre-filled) and sign it. They can do this where ever they are in the world using any mobile, laptop or computer.
The signing-on declarations are fully configurable with custom fields, various field types and conditional logic. Your club's account with us will pick up the Motorsport UK declarations automatically but if you want to setup your own declarations for non-licenced events you are more than welcome to do so.
To go along with the new ways of working we have built a reception module to allow you to keep track of who has turned up to your event or not. From there you can check them in, take payments and, in the not too distant future, send people notifications and / or text messages to their mobile phones for announcements.
Competitors enter details of their vehicles into your events from their mobile, laptop or computer. The details are logged in the club management system with a full audit log of any changes made.
Scrutineers are given access to the scrutineering part of the club management system. From there they can select a class and a driver easily and efficiently. Scrutineers can make changes, revoke vehicles and see a full audit trail of changes made to the vehicle and any other items which may form part of that entry.
In order to prevent crowds forming to hear your briefing, we will soon be launching a digital briefing tool which will allow you to embed written briefing notes and an optional YouTube video into the digital signing-on process.
When competitors click on their digital signing-on links (to take them through the digital signing-on process) they will also be shown a the digital briefing notes and (optional) video.
This new briefing-acceptance process will give you a full record of who has and hasn't watched and understood your briefing.
We are currently working hard to give clubs the ability to manage all of their judicial and appeals paperwork online, very much in the manner in which the digital signing-on functionality has been developed.
Officials and stewards will have the ability to create, send and receive digital paperwork to or from other officials working on your event.
This will be fully integrated with our new mobile app that we are developing which will allow officials to send notifications to the driver's mobile phone that they are under investigation or that they have been issued with a penalty. Drivers will have the ability to appeal as required and sign all of the paper work digitally.
We aim to launch the mobile app in the middle of August 2020. It will be available in the Apple App Store and Google Play Store.
The cost of this is all included in our very special offer to Motorsport UK clubs. See below:
Alpha are offering a very special deal to Motorsport UK clubs only so that we can all get racing again as soon as possible.
We are finishing off developing the changes needed to open up our software to potentially hundreds of clubs. As such we plan to open up the software to new clubs from the week of the 22nd June. To say informed of when we are ready to open up please fill in your details below:
To be notified when you can start using our software please fill in your details below:
We take the time to deeply understand the challenges our clients face because you can't rush building great software.
It is easy to build software which is rigid but difficult to make it flexible. We always choose the difficult path.
Customer feedback is like our oxygen. Got an idea or think it can be done better? We want to hear from you.
When running events of any kind you can rest assured that we're on the end of a phone if you need to get hold of us.
Things which need to run locally do so. Everything else is in the cloud. The best of both worlds.
We love building great software and making our clients lives easier and more productive.
Alpha Timing was founded in 2013 by Will Alderson and Will Tew.